HEALTH & SAFETY

The health and safety of our community are paramount at the
5th Annual IC3 Conference.

The need for in-person professional and social connections has never been stronger. As you consider your registration options, we understand that you may wish to be extra cautious about attending an in-person event at this time and assure you that we are committed to maintaining a safe in-person conference experience for all participants.

General Protocols
Protecting Our Community
Protecting Yourself & Others
Positive Health & Well-Being
FAQs

General Health & Safety Protocols

All delegates attending in-person will need to submit either a negative COVID-19 RT-PCR test report, from no more than 48 hours before checking-in at the conference or a final vaccination certificate from a minimum of 15 days prior, confirming that they are fully vaccinated

Upon check-in at the conference, all delegates attending in-person will need to give a written confirmation that they have not tested positive or possibly been exposed to the COVID-19 virus within the then prior 14 days, and assuring compliance with all health and safety protocols

Domestic and international travelers must independently research and adhere to all travel policies and protocols required by airlines, travel providers, and customs and immigration authorities, if applicable. Delegates need to keep themselves updated on current travel policies and protocols as applicable on this link.

- There will be strict compliance with local and national policies, as well as those enforced by the conference venue

- There will be regular health screenings, thermal and other, upon entry to the conference areas

- Mask/face covering must be worn at all times, covering nose and mouth will be essential

- Frequent hand washing with soap and water will be encouraged.

- Participants will need to practice social distancing

- Daily onsite safety-check and testing may be in practice and will need cooperation from the attendees

- In addition to local and national health and safety policies, IC3 will remain prepared to go above and beyond to ensure maximum safety measures for its community

Protecting Our Community

Strict compliance with local and national policies, as well as those enforced by the conference venue

A health, safety, and wellness task force consisting of key stakeholders, including the conference venue team, to ensure that the highest standards of health and safety protocols are maintained throughout the 5th Annual IC3 Conference

Regular health screenings, thermal and other, upon entry to the conference areas

Limited capacity in-person registrations to ensure safe and socially distant interactions with other participants

Contactless registration

Increased use of mobile app to limit physical contact with surroundings

Mask/face-covering requirement for all in-person participants (except during meals)

Strict social distancing throughout all conference areas

Sanitation stations

Protecting yourself & others

Wear a mask at all times, making sure the nose and mouth remain covered

Use other personal protective equipment as needed

Maintain social
distancing

Wash hands with soap and water frequently

Cover coughs and sneezes with a tissue or use the inside of your elbow, throw used tissues in the trash, immediately wash hands with soap and water

Avoid touching eyes, nose, and mouth

Avoid touching frequently touched surfaces

Monitor your health, remaining alert to any symptoms

Report any instance of ill-health to conference authorities immediately

Cooperate with onsite safety checks and testing as needed

Positive health & well-being

In addition to strict measures to ensure your health and safety at all times during the conference, IC3 is committed to promoting a state of positive health and well-being for its community.

Flexibility in registration policies

Expanded breaks between sessions and events to account for more intentional movement and flow of traffic, ensuring safe social distancing practices

Wellness and meditation sessions to contribute positively to your sense of well-being

All attendees shall abide by all rules, regulations, policies, procedures and protocols, whether imposed by the Organizer or legal authorities, and each person must agree to, and pass, any and all health screenings. If any person who is in attendance becomes ill, can no longer participate in a proper manner, or does not comply with health or safety protocols, such person may be removed from the event without any liability to Organizer.

FAQs

The health and safety of our community is paramount. Please refer to the sections on the page above for an exhaustive list of the measures and protocols being followed and considered to ensure a safe and healthy in-person conference experience for all in-person attendees. In addition to all the above stated measures, IC3 is prepared to go above and beyond to ensure maximum safety measures for its community.

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In addition to strict compliance with local and national laws and policies, as well as those imposed by the Organizer, the conference venue itself, and any other accommodation, health and safety protocols may include a written attestation by each person each day confirming that he or she has not tested positive or possibly been exposed to the COVID-19 virus or other communicable diseases within the then prior 14 days, and assuring compliance with all health and safety protocols. There will be regular health screenings, thermal and other, upon entry to the conference areas. The conference venue staff and IC3 team staff and volunteers will be positioned throughout the conference area to ensure compliance with health and safety practices. Attendees who are not strictly abiding by the established policies will not be permitted to continue conference participation.

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While getting a vaccine is not mandatory to attend the conference in person, delegates will have to provide either the final vaccine certificate from a  minimum of 15 days prior, or a negative COVID-19 RT-PCR test report, from no more than 48 hours before checking in at the conference venue. An onsite attestation will also be required by each delegate confirming that he/she has not been exposed to anyone who was COVID-19 positive within 14 days before the event, ensuring compliance with all health and safety protocols.

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Testing at the conference venue may be available, depending upon the prevailing environment at the time of the conference.

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Delegates will have to provide either the final vaccine certificate from a  minimum of 15 days prior, or a negative COVID-19 RT-PCR test report, from no more than 48 hours before checking in at the conference venue. An onsite attestation will also be required by each delegate confirming that he/she has not been exposed to anyone who was COVID-19 positive within 14 days before the event, ensuring compliance with all health and safety protocols.

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Quarantine and other requirements will be determined based on the prevailing local and national policies closer to the conference.

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As an attending delegate, we encourage you to take the following measures to ensure a healthy and safe environment for others around you:

  • Wear a mask at all times, making sure the nose and mouth remain covered
  • Use other personal protective equipment as needed
  • Maintain social distancing
  • Wash hands with soap and water frequently
  • Cover coughs and sneezes with a tissue or use the inside of your elbow, throw used tissues in the trash, immediately wash hands with soap and water
  • Avoid touching eyes, nose, and mouth
  • Avoid touching frequently touched surfaces
  • Monitor your health, remaining alert to any symptoms
  • Report any instance of ill-health to conference authorities immediately
  • Cooperate with onsite safety checks and testing as needed

Ting   January 29, 2021  

In addition to wearing a mask, we encourage that you take the following precautions for your safety:

  • Use other personal protective equipment as needed
  • Maintain social distancing
  • Wash hands with soap and water frequently
  • Cover coughs and sneezes with a tissue or use the inside of your elbow, throw used tissues in the trash, immediately wash hands with soap and water
  • Avoid touching eyes, nose, and mouth
  • Avoid touching frequently touched surfaces
  • Monitor your health, remaining alert to any symptoms
  • Report any instance of ill-health to conference authorities immediately
  • Cooperate with onsite safety checks and testing as needed

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Delegates should cover their noses and mouths with an N95 mask, a surgical mask, or a cotton mask. Handkerchiefs or scarves may not provide appropriate safety.

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Delegates are encouraged to maintain strict social distancing while interacting with other delegates. Handshaking, hugging, and other forms of direct physical contact are discouraged.

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If you are attending in-person and feel unwell, you should not attend the in-person events. Speak with the IC3 team who will have video conference arrangements in place so that you can attend or deliver presentations remotely.

Ting   January 29, 2021