Virtual Lobby

• Similar to a physical lobby at an event, this is where attendees will be able to see the various activity rooms
• Click on any live room to enter
• Use this virtual lobby to navigate between rooms

In-room features (for all conference attendees)

Features

Click on icons on the panel to the right of the Virtual Room and you will be able to:

• • • Chat: Through this function, you will be able to send and receive text messages from the room presenters and other attendees
    • Questions: Through this function, you can pose questions to the room presenters
    • Polls: Through this function, you can answer quick polls being conducted by the room presenters
    • People: Through this function, you will be able to see the other attendees in your room

Attending sessions

1. 1. 1. Click on the session room you want to attend
      2. A new window will open
      3. Click on "Launch Meeting"

Networking

There are two ways to network with fellow attendees from the Virtual Lobby of the platform:

Text chat

1. 1. 1. Click on Inbox on the top right of your screen
      2. Use the search bar to search people by name
      3. Click on the name to begin a text conversation
      4. Click on Back to inbox to go back to your ongoing conversations

Video chat

All active attendees present on the platform will be listed on the right of the Virtual Lobby:

• • 1. To find a specific person, search for the person by name through the search function at the top of the page
    2. You can also filter your search using tags
    3. When you have found the person you wish to connect with, click on their name
    4. A pop-up will display their details, and allow you to connect with them through a message or invite them for a video call
    5. If you choose to invite the person for a video call by clicking the green camera icon, you will be asked to choose the privacy level of your conversation (Public or Private). Public meetings will create an open group room that others can see and join, a private meeting creates a room other attendees cannot see or join
    6. All public group rooms that have been created will be visible under “Group rooms” in the group rooms section. An open padlock icon on the room means it is a public room and anyone can enter

Creating group rooms

1. 1. 1. Anyone can create a public group room!
      2. Simply click (+) icon in the group room section
      3. Give your group a name, and uncheck the private settings
      4. Attendees can now join your group room

In-room features (for IC3 Expo exhibitors)

Upon entering your organization’s room, you will see the following prompt. Please click on “Join now” to enter

If this is your first login, the browser will ask you to allow access to the camera and microphone. Please allow access. (Enable browser settings if needed, detailed instructions are shared in the “Browser settings” section below.)

The attendees entering your room can interact with you through the text chat and video features.

• • • Anyone entering your room can send text messages in your chat box. The messages exchanged in the chat box are public and room participants can read all previously exchanged messages
    • You can invite any attendee to turn on their camera for a video chat. Everything that happens in the room is public to any other attendees also present in the room

Remember: Do not leave your room unattended during IC3 Expo hours!

You will have access to the following features in your organization’s room:

Chat

Through this function, you will be able to send and receive text messages from attendees. The chat transcripts will be provided to organizations on request after the event.

Questions

Through this feature, you can view and reply to questions posed by attendees.

Polls

Through this function, you can conduct quick polls with the attendees.

People

Through this function, you will be able to see the current number and names of attendees in your room.
You will be able to give attendees audio and video access for a direct chat by clicking on the icon next to their name.
We recommend that you invite only one attendee for a video/audio discussion at any given time. Remember, all interactions on chat or video in your room are public to any other attendees present!

Files

Through this function, attendees in your room will be able to access and download any brochures/documents about your organization. You can upload materials to your room by clicking the UPLOAD button at the bottom of the “Files” tab, selecting the file you wish to upload, then clicking the white paper airplane button. You can refresh your tab if you don’t see the upload immediately.

Screen share (toggle screen)

Through this function, you can share your screen to present a PowerPoint or play a video, screen share a page on your website, etc. If you do wish to share a presentation, we recommend that you use Google Slides for the best user experience.

Raise your hand

Through this function, the attendees can raise their digital hand to indicate that they need something.