Register

2022 Annual IC3 Conference

24 & 25 August 2022 • Hyderabad International Convention Centre, Hyderabad, India

Registration Policies
FAQs

All events and sessions at the 2022 Annual IC3 Conference, and most of the pre- and post-conference events will be in a hybrid format-  an integrated experience with live events accessible to delegates in-person at the conference venue and simultaneously virtually through our virtual platform from anywhere in the world. 

Delegates can choose to attend the conference in-person at the conference venue or virtually

The health and safety of our community is paramount. Click here to view the measures being put in place to ensure a safe in-person conference experience.

Conference Venue: Novotel Hyderabad Convention Centre

The IC3 room block at Novotel is full! For assistance with alternate accommodations, contact our Travel & Logistics Partner at +91 95607 29060 or achauhan@chime.travel.

Alternate Suggested Hotels

Alternate Hotel
Distance from Venue
Single Room (INR)
Double Room (INR)
Holiday INN Express 4.5 kms INR 3750 INR 3950
IBIS HYD 4.2 kms INR 6950 INR 6950
Westin HYD 4.6 kms INR 10900 INR 11500
Book with the special IC3 rate: To book a room with these special rates, contact Mr. Abhishek Chauhan from CHIME (our Travel & Logistics Partner) at +91 95607 29060 (mobile) or achauhan@chime.travel. Above special rates are inclusive of hotel taxes and buffet breakfast. CHIME GST @ 5% will be charged additional on the total billing. Special rates for ground transportation and airport transfers are also available.

Benefits of Participating

Benefits for University
Delegates



  • Showcase your institution at the University Exhibits
  • Meet and engage with high school delegates at the High School Exhibits
  • Develop valuable relationships with fellow delegates through pre-conference virtual networking 
  • Opportunity to participate in the IC3 Fair & Symposium, designed to aid your recruitment efforts by helping you engage with students, parents, and school counselors
  • Get access to an exclusive mobile app for networking, engagement, and scheduling opportunities
  • Opportunity to make a meaningful impact and create brand awareness for your institution at the IC3 Expo
  • Discover best practices and developments in recruitment
  • Flexibility to switch your registration from virtual to in-person attendance and vice-versa

Benefits for Organization
Delegates



  • Access to University & High School Exhibits: Meet and engage with leading global high schools and higher education institutions 
  • Develop valuable relationships with fellow delegates through pre-conference virtual networking 
  • Make a meaningful impact and create brand awareness for your institution at the IC3 Expo
  • Become a sponsor and enhance goodwill for your organization by showing your support to the IC3 mission
  • Get access to an exclusive mobile app for networking, engagement, and scheduling opportunities
  • Discover best practices and developments in career and college counseling
  • Flexibility to switch your registration from virtual to in-person attendance and vice-versa

    Benefits for High School
    Delegates



    • Discover the latest best practices from the global education community through insightful sessions by peers and industry leaders
    • Attend Pre-Conference Workshops organized by the IC3 Institute
    • Showcase your institution at the High School Exhibits
    • Meet and engage with university delegates at the University Exhibits
    • Develop valuable relationships with fellow delegates through pre-conference virtual networking 
    • Get access to an exclusive mobile app for networking, engagement, and scheduling opportunities
    • Flexibility to switch your registration from virtual to in-person attendance and vice-versa

      Registration Fees and Inclusions

      In-person Attendance

      University Delegates
      High School Delegates
      Other Approved Organization Delegates
      Registration Fee: $800 USD $65 USD $950 USD
      Registration includes:

      Registration includes:

      • Access to pre-conference virtual networking on 22 August

      • All events, sessions and networking on 24 & 25 August

      • Exhibit table for your institution at the University Exhibits on 24 August

      • 2 lunches and 1 dinner

      • Networking/refreshment breaks

      • Access to mobile app

      Registration includes:

      • Access to pre-conference virtual networking on 22 August

      • All events, sessions and networking on 24 & 25 August

      • Exhibit table for your institution at the High School Exhibits on 25 August

      • Access to IC3 Expo

      • 2 lunches and 1 dinner

      • Networking/refreshment breaks

      • Access to mobile app

      Registration includes:

      • Access to pre-conference virtual networking on 22 August

      • All events, sessions and networking on 24 & 25 August

      • Access to IC3 Expo

      • 2 lunches and 1 dinner

      • Networking/refreshment breaks

      • Access to mobile app

      Register

      Virtual Attendance

      University Delegates
      High School Delegates
      Other Approved Organization Delegates
      Registration Fee: $450 USD $65 USD $650 USD
      Registration includes access to:

      Registration includes:

      • Pre-conference virtual networking on 22 August

      • All events, sessions and networking on 24 & 25 August

      • Mobile app

      Registration includes:

      • Pre-conference virtual networking on 22 August

      • All events, sessions and networking on 24 & 25 August

      • IC3 Expo (virtual)

      • Mobile app

      Registration includes:

      • Pre-conference virtual networking on 22 August

      • All events, sessions and networking on 24 & 25 August

      • IC3 Expo (virtual)

      • Mobile app

      Register
      Are you eligible for an IC3 Scholarship? Click here to find out.

      Important Information for In-Person Registration

      • Early registrants confirming in-person attendance will be given priority consideration should a cap be placed on the number of in-person attendees permitted at the physical conference venue.
      • In-person events related to the 2022 Annual IC3 Conference will be in strict compliance with local and national laws and policies, as well as those imposed by IC3, the conference venue itself, and any other accommodation. Click here for details on the health and safety protocols in place for the conference.

      Registration Policies

      In-Person Registrants

      High School Delegates

      Should a delegate be unable to attend the conference in-person due to health and safety reasons, either self-imposed or related to policies imposed by IC3, the conference venue, or an external governing body, they will be expected to participate in a purely virtual capacity.

      University and Other Approved Organization Delegates

      Should a delegate be unable to attend the conference in-person due to health and safety reasons, either self-imposed or related to policies imposed by IC3, the conference venue, or an external governing body, they will be expected to participate in a purely virtual capacity. In this case, the delegate will receive a refund for the difference in cost between in-person and virtual registration fees, rather than a full refund.

      Virtual Registrants (All Categories)

      Registration for virtual attendance is non-refundable and delegates must participate in the 2022 Annual IC3 Conference in a purely virtual capacity. Delegates can request to change their status from "virtual" to "in-person" by contacting IC3. If a change in status is approved, additional registration fees will apply.

      If for any reason, a registered delegate decides to change the status of their registration from in-person to virtual or vice-versa, they will be able to do so. To upgrade from a virtual attendance to in-person, please write to us at info@ic3conference.com. If a change in status is approved, delegates will have to pay the difference in the registration fee. To move from an in-person registration to virtual registration, delegates can write to us at info@ic3conference.com with the request, and their registration will be changed and the difference refunded to them.

      University delegates will receive a refund for the difference in cost between in-person and virtual registration fees, rather than a full refund.

      The deadline to alter the status of registration is 08 August 2022.

      Due to limited space, participants must register under the category of High School Delegate, University Delegate, or Other Approved Organization Delegate. In each category, registrants should be full-time permanent employees of the relevant entity.

      Independent counselors who work with high schools (but are not full-time employees of the high school) and will attend on behalf of and with their school's permission may be allowed to register for the Annual IC3 Conference, in the registration category of “Other Approved Organization Delegates”.

      The heavily subsidized registration fees for high schools is exclusively for full-time employees (who are on the payrolls of the high school). This subsidized fee is not applicable and CANNOT be availed by private or independent counselors or firms working with the high school. These private or independent counselors may be allowed to register for the Annual IC3 Conference, in the registration category of “Other Approved Organization Delegates”.

      Transfer of registration

      Delegates will be able to transfer their registration to another representative from their institution for a processing fee of $65. The last date for this transfer is 08 August 2022, after which we will not be able to process transfer requests.

      How to Complete the Registration Form

      • Complete your personal information
      • High school delegates can select Pre-Conference Workshop as an add-on item
      • University delegates can select add-on items including the IC3 Fair & Symposium (student fairs)
      • Consider options for exhibiting and advertising, including booking an exhibit table at the IC3 Expo
      • Check to see if you are eligible for an IC3 Scholarship

      Next Steps After You
      Register

      Frequently Asked Questions

      Registration-New

      Due to global public health and safety concerns, the 2022 Annual IC3 Conference is being made available in a hybrid format. Delegates will be able to choose and attend the conference either in-person in Hyderabad or virtually through our unique virtual platform from anywhere in the world. Most of the pre- and post-conference events, as well as the sessions and networking opportunities during the two days of the conference will be offered both in-person and virtually. Our aim is to ensure that virtual attendance does not impact the quality of experience of the learning and networking opportunities being offered to delegates. 

      Sandeep Donugari   January 27, 2021  

      The health and safety of our community is our topmost priority. IC3 is committed to the highest standards of health and safety protocols during the 2022 Annual IC3 Conference. Click here to view the measures being taken to ensure a safe and healthy experience for delegates.

      Sandeep Donugari   February 1, 2021  

      Most of the events through the conference week will be offered in a hybrid format to enable equal access for delegates registered both in-person and virtually. However, due to logistical constraints, some events through the conference week will be offered exclusively in-person. 

      Click here to view the details of events being offered for in-person and virtual attendance.

      Sandeep Donugari   January 27, 2021  

      Registration inclusions and exclusions for in-person attendance

       

      For high school delegates:

      Inclusions

      • Conference materials
      • 2 lunches and 1 dinner
      • Networking/refreshment breaks
      • Access to all sessions on 24 August and 25 August 2022
      • Access to IC3 Expo, both at the conference venue and on the virtual platform
      • Access to University Exhibits during the conference 
      • Participation in High School Exhibits during the conference
      • Mobile app access
      • Pre-conference networking

      Exclusions: Flights, accommodation, ground transport and visa expenses, Pre-Conference Workshops

       

      For university delegates:

      Inclusions

      • Conference materials
      • 2 lunches and 1 dinner
      • Networking/refreshment breaks
      • Access to all sessions on 24 August and 25 August 2022
      • Access to IC3 Expo, both at the conference venue and on the virtual platform
      • Access to High School Exhibits during the conference 
      • Participation in University Exhibits during the conference
      • Mobile app access
      • Pre-conference networking

      Exclusions: Flights, accommodation, ground transport and visa expenses, IC3 Virtual Fair & Symposium events

      Sandeep Donugari   January 27, 2021  

      Registration inclusions for virtual attendance

       

      For high school delegates:

      • Conference materials - Digital
      • Access to all sessions, events and networking opportunities on 24 August and 25 August 2022
      • Access to IC3 Expo on the virtual platform
      • Mobile app access
      • Pre-conference networking

      Exclusions: Pre-Conference Workshops

       

      For university delegates:

      • Conference materials - Digital
      • Access to all sessions, events and networking opportunities on 24 August and 25 August 2022
      • Access to IC3 Expo on the virtual platform
      • Mobile app access
      • Pre-conference networking

      Exclusions: IC3 Virtual Fair & Symposium events

      Sandeep Donugari   January 27, 2021  

      The cost of in-person attendance registration is marginally higher to cover conference venue arrangements such as banquet space, meals, and refreshments.

      Sandeep Donugari   January 27, 2021  

      Delegates registered for in-person attendance can also access the sessions online through our virtual platform.

      Sandeep Donugari   January 27, 2021  

      The hybrid format of the 2022 Annual IC3 Conference makes it possible for delegates to access the conference virtually from anywhere in the world. 

      Sandeep Donugari   January 27, 2021  

      If for any reason, a registered delegate decides to change the status of their registration from in-person to virtual or vice-versa, they will be able to do so. To upgrade from a virtual attendance to in-person, please write to us at info@ic3conference.com. If a change in status is approved, delegates will have to pay the difference in the registration fee. To move from an in-person registration to virtual registration, delegates can write to us at info@ic3conference.com with the request, and their registration will be changed and the difference refunded to them.

      Should an in-person participation not be possible due to health and safety reasons, either self-imposed or related to policies imposed by IC3, the conference venue or an external governing body, delegates will be expected to participate in a purely virtual capacity. University delegates will receive a refund for the difference in cost between in-person and virtual registration fees, rather than a full refund.

      The deadline to alter the status of registration is 08 August 2022.

      Sandeep Donugari   January 27, 2021  

      Should a high school delegate registered for in-person attendance be unable to attend the conference due to health and safety reasons, either self-imposed or related to policies imposed by IC3, the conference venue or an external governing body, the delegate will be expected to participate in a purely virtual capacity.

      Should a university or approved organization delegate registered for in-person attendance be unable to attend the conference due to health and safety reasons, either self-imposed or related to policies imposed by IC3, the conference venue or an external governing body, the delegate will be expected to participate in a purely virtual capacity. In this case, a refund for the difference in cost between in-person and virtual registration fees, rather than a full refund, will be issued to the delegate.

      Sandeep Donugari   January 27, 2021  

      Registration for the 2022 Annual IC3 Conference cannot be canceled. 

      Should a high school delegate be unable to attend the conference due to health and safety reasons, either self-imposed or related to policies imposed by IC3, the conference venue or an external governing body, the delegate will be expected to participate in a virtual capacity.

      Should a university or approved organization delegate be unable to attend the conference due to health and safety reasons, either self-imposed or related to policies imposed by IC3, the conference venue or an external governing body, the delegate will be expected to participate in a purely virtual capacity. In this case, a refund for the difference in cost between in-person and virtual registration fees, rather than a full refund, will be issued to the delegate.

      If a delegate is unable to attend the conference either in-person or virtually, they can transfer their registration to another person in their institution before 08 August 2022. Please write to info@ic3conference.com to request a transfer of your registration.

      Sandeep Donugari   January 27, 2021  

      Yes, delegates can transfer their registration to someone else from their institution before 08 August 2022. Please write to info@ic3conference.com to request a transfer of your registration.

      Sandeep Donugari   January 27, 2021  

      For in-person attendance at the conference, there is a maximum limit of three participants per campus for high school delegates. For virtual attendance, there is no limit on the number of high school delegates who can register from one institution.
      There is no limit on the number of university delegates and approved organization delegates who can register for the conference from one institution.

      Sandeep Donugari   January 27, 2021  

      There is no deadline to register for the 2022 Annual IC3 Conference.

      Sandeep Donugari   January 27, 2021  

      Independent counselors who work with high schools and will attend on behalf of and with their schools’ permission may be allowed to register for the Annual IC3 Conference, in the registration category of “Other Approved Organization Delegates”.

      Sandeep Donugari   January 27, 2021  

      Yes! In line with IC3’s objectives to make the conference accessible for all deserving college and career counselors, the IC3 Scholarship program offers grants for high school delegates, which may include conference registration and travel to the conference city. The IC3 Scholarship grant is valid ONLY for in-person attendance, counselors will have to commit to attending the conference in-person when they apply for the grant. Counselors are responsible for their meals outside of the conference-provided meals. For details, visit the IC3 Scholarship webpage.

      Sandeep Donugari   January 27, 2021  

      To participate in any of the pre- and post-conference events during the conference week, delegates must be registered for the main conference.

      Sandeep Donugari   February 15, 2021  

      The registration cost for the IC3 Fair & Symposium events covers two university representatives.

      Sandeep Donugari   February 15, 2021  

      The 2022 Annual IC3 Conference will be held in-person in Hyderabad. The conference venue is Hyderabad International Convention Centre located at Novotel & HICC Complex (Near HITEC City), Hyderabad – 500 081, India. The hybrid nature of the conference also allows participants to attend the conference virtually from anywhere in the world.

      Sandeep Donugari   January 27, 2021  

      IC3 shares free videos of previous annual conference sessions on the IC3 YouTube channel! For a copy of the slides from a specific session, please contact the individual presenter to inquire directly.

      Sandeep Donugari   January 27, 2021  

      • If you are not an Indian citizen, you may need a nonimmigrant visa to enter the country. For more information on requirements check with your local Indian Embassy or Consulate. If needed, we may be able to provide registered delegates a letter of invitation. Please email admin@ic3conference.com for further information.
      • Note: Some nationalities can apply for an e-visa. Please read about the different e-visa types/options, eligibility, requirements, and the application procedures here: https://indianvisaonline.gov.in/evisa/tvoa.html

      Sandeep Donugari   January 27, 2021  

      The closest international airport to the 2022 Annual IC3 Conference is Rajiv Gandhi International Airport (HYD). Flights from HYD directly connect to most international and Indian domestic destinations.

      Sandeep Donugari   January 27, 2021